Swolv — Complete operational management

Everything that matters. In one single place.

Pick a step in the flow

See what happens at each stage: what's stored, what actions are available and what notifications or approvals come into play.

Time tracking

Digital time tracking with geolocation and overtime.

Check-in / check-out from the app
Worked hours, breaks and overtime computed automatically

Result: Accurate time tracking, without Excel sheets.

Requests

Leave, time off and expense reports in one place.

Approval in seconds from the phone
Automatic notifications to manager and HR

Result: Zero paper, zero lost requests.

HR documents

Personal documents, job descriptions, reviews — centralized.

Secure upload per employee
Role-based access control

Result: Employee file always up to date.

Contracts & addenda

Contracts and addenda generated from reusable templates.

Electronic signature with traceability
Automatic reminder at expiry

Result: No contract forgotten in a drawer.

Payslips

Payslips delivered directly into the employee app.

Automatic generation and distribution
Full history accessible anytime

Result: Transparent payroll, without emails.

Tasks & calendar

Employee tasks and schedule, live, on mobile.

Live to-do sent by the manager
Calendar synced with time tracking

Result: The team knows what to do, every day.

Pick a step in the flow

See what happens at each stage: what's stored, what actions are available and what notifications or approvals come into play.

Lead

First contact with a potential client, captured in a structured way.

Source, score and owner on every lead
Automatic notification on new lead

Result: No lead is lost in the inbox anymore.

Quote

Quote generated quickly from reusable templates.

Predefined products, prices and discounts
Send and track opens

Result: Professional quotes in minutes.

Client

A won lead becomes a client with one click.

Full record with tax and contact details
Complete history of interactions

Result: Know the client before you call.

Contract

Contract generated from the quote, ready to sign.

Internally approved legal templates
Electronic signature with validation

Result: From accept to signed contract, in minutes.

Addenda

Addenda, riders and amendments tied to the contract.

Automatic document versioning
Notifications on changes and approvals

Result: Every contractual change, under control.

Invoice

The invoice is generated automatically from contract and addenda.

Correct calculation and delivery to the client
Sync with the accounting system

Result: Invoicing without mistakes or delays.

Collection

Track every invoice to actual payment.

Live statuses: issued, due, paid
Automatic reminders on overdue

Result: Cash flow visible in real time.

Pick a step in the flow

See what happens at each stage: what's stored, what actions are available and what notifications or approvals come into play.

Client

Start a project directly from the client record.

Data, contracts and history pulled automatically
Controlled access for the project team

Result: Full context from day one.

Project

Structured project: goals, budget, deadline, team.

Templates per project type
Clear visibility for all stakeholders

Result: The project starts on a solid base.

Tasks

Clearly assigned tasks, with priority and owner.

Sub-tasks, checklists and estimates
Updates and comments in context

Result: Everyone knows exactly what they're doing tomorrow.

Deadlines

Deadlines tracked automatically, with early alerts.

Notifications before due dates
Escalation to manager when at risk

Result: No deadline missed out of inattention.

Milestones

Major stages with deliverables and acceptance criteria.

Visual progress on the timeline
Automatic marking on task completion

Result: See where you are versus the plan, always.

Documents

All project documents, organized and versioned.

Structured folders per project
Controlled access and version history

Result: A single place for everything that matters.

Approvals

Approvals on deliverables, budgets or changes.

Configurable role-based workflows
Full traceability of decisions

Result: Fast decisions, with a clear history.

Pick a step in the flow

See what happens at each stage: what's stored, what actions are available and what notifications or approvals come into play.

Vehicles

All company vehicles in a single live record.

Technical data, mileage, status, location
Repair and service history

Result: Know what you have in the fleet, without tables.

Assigned drivers

Who drives which vehicle and for what period.

Digital handover with signature
Clear responsibility per driver

Result: Always know who is responsible for each vehicle.

Insurance

Centralized liability insurance with monitored expirations.

Upload policy and link to vehicle
Alerts 30 / 7 / 1 days before

Result: No policy expired through oversight.

CASCO

Comprehensive policies, claims and reports in one place.

Documents attached to each policy
Renewal reminder

Result: Coverage visible across the entire fleet.

Inspection

Technical inspections planned and tracked automatically.

Inspection calendar per vehicle
Notifications to driver and manager

Result: Vehicles always road-legal.

Road tax

Active road taxes and expirations, without manual math.

Valid / expired status per vehicle
Automatic alerts before expiry

Result: Zero fines for expired road tax.

Leasing

Leasing contracts with installments, due dates and documents.

Integrated payment calendar
Documents and addenda at hand

Result: Leases under total control.

Alerts

A single alert center for the whole fleet.

Push, email and in-app notifications
Automatic escalation if no action is taken

Result: Act on time, not after the fine.

All with notifications, automations, approvals and reusable templates.

Everything you need. One single tool.

Know exactly where your team's hours go.

Tip: 2 min setup

Hours by team

Track hours worked per team, project or client. All centralized.

Approvals

Manager approves time entries with one click. Automatic notifications.

Quick report

Generate instant reports: daily, weekly or monthly.

PDF export

Export any report to PDF or Excel, ready to send.

Trends

Visual charts with time-tracking trends over long periods.

Control for managers.
Simplicity for the team.

FOR THE ENTREPRENEUR

Desktop platform

app.swolv.ro/dashboard

This is where the business is managed at a high level.

Centralized view of company activity
Manage clients, documents, team and operations
Track tasks, projects, payments and obligations
Control permissions and access

Access Total control — sees everything, configures and approves.

For the team

Mobile app — employee

The employee only sees what's relevant to their work.

Time tracking and overtime
Geolocation
Assigned items (phone, laptop, car)
Leave requests and calendar
Upload receipts and travel expenses
Payslip and live to-do from the manager

Access Only sees their own data and tasks.

FOR THE ENTREPRENEUR

Mobile app — manager

The manager monitors the business and acts quickly on the go.

Check the most important information
Receive important notifications
Approve requests and follow the team
Access tasks, documents and updates

Access Only sees what's important and approves on the go.

Organize. Track. Control.

In a single app.

Daily clarity

Every member knows what to do, without pointless calls.

Budget & time control

See where resources go — hours, budgets, projects.

Standardized processes

Same rules, same results. Consistent quality.

Speed without errors

Automate the repetitive. Focus on what matters.

Simple. Transparent.

No surprises. No hidden fees.

Solo

€39 / month

€390 / year

For 1 user

Full platform access
Project & task management
Personal reports and dashboard
Invoicing and contracts
Email support

Get started

Recommended

Team

€59 / month

€590 / year

For 2–5 users

All Solo features
Team and role management
Approvals and workflows
Team reports
Priority support
Onboarding included

Get started

Team Plus

€79 / month

€790 / year

For 6–10 users

All Team features
API access
Advanced integrations
Dedicated account manager
Team training
Priority on requests

Get started

Extra user: €50 / year

Lifetime Access

Coming soon Contact

Every business has its own particulars. swolv can be customized to fit your needs. Get in touch and let's build something special for your team!

Bring order to your business!

Everything that matters. In one single place.

Time tracking

Requests

HR documents

Contracts & addenda

Payslips

Tasks & calendar

Lead

Quote

Client

Contract

Addenda

Invoice

Collection

Client

Project

Tasks

Deadlines

Milestones

Documents

Approvals

Vehicles

Assigned drivers

Insurance

CASCO

Inspection

Road tax

Leasing

Alerts

Everything you need. One single tool.

Control for managers. Simplicity for the team.

Organize. Track. Control.

Daily clarity

Budget & time control

Standardized processes

Speed without errors

Simple. Transparent.

Lifetime Access

Let's bring order to your business.

Direct contact

Message sent.

Control for managers.
Simplicity for the team.

Let's bring order
to your business.